At the 2023 organizing convention, delegates will elect a Chair, Vice Chair, Secretary, and Treasurer to serve for a two year term.
Duties of the Chair:
- To carry out the programs and policies of the State Conventions, the State Central Committee, and the State Executive Committee.
- To possess all powers of the Utah State Democratic Party between meetings, as provided herein and by the Bylaws, except for those delegated to the State Convention, State Central Committee, the State Executive Committee, or other State Executive Officers.
- To determine the agenda and preside over all meetings of the State Executive Committee, State Central Committee, and State Convention, if not a candidate.
- To appoint Sergeants-at-Arms and Parliamentarians for Conventions and other meetings when appropriate.
- To appoint, subject to the approval of the State Executive Committee, a State Executive Director and other necessary office personnel to carry out the programs of the Utah State Democratic Party and to pay the necessary salaries.
- To appoint the membership of Select Committees assigned to them, with the advice and consent of the State Executive Committee.
- To appoint the membership of Standing Committees, and the Select Committees assigned to them, with the advice and consent of the State Central Committee.
- To serve as a member of the Democratic National Committee.
- To serve as a member of the Association of State Democratic Chairs.
- To serve as an ex officio member of all committees as described herein, by the Bylaws, or approved by the State Central Committee.
- To select, with the approval of the State Executive Committee, a person or persons to act as legal counsel for the Utah State Democratic Party, and to work in conjunction with such counsel on behalf of the Utah State Democratic Party.
Duties of the Vice Chair:
- To assist in the performance of duties of the State Chair.
- To preside in the absence of the State Chair over meetings of the State Executive Committee, State Central Committee, and State Convention, if not a candidate.
- To serve as an ex officio member of all committees as described in the Party Constitution, by the Bylaws, or approved by the State Central Committee.
Duties of the Secretary:
- To keep the minutes of all meetings of the State Convention, State Central Committee and State Executive Committee;
- To establish the filing system and ensure the maintenance of the files necessary for the proper functioning of the Utah State Democratic Party;
- To receive personally, or in care of the Utah State Democratic Party at its Headquarters, and acknowledge filing of candidacy for State Executive Office and National Delegate;
- To authorize the registration and election procedures at meetings of the State Executive Committee, State Central Committee, and State Conventions, if not a candidate;
- To serve as a liaison to the Lieutenant Governor of the State of Utah on all matters relating to the Utah State Democratic Party’s relationship with the State of Utah, which duties may be assigned by the Secretary to the State Executive Director;
- To file reports including, but not limited to, those required by the Democratic National Committee, Democratic Presidential Campaigns, other Democratic candidate committees, State, County and Local authorities, as appropriate, on any subject and in any manner required; and,
- To maintain lists of the officers of County Democratic Parties and to require them to file their list of precinct caucus attenders and current governing documents with the Utah State Democratic Party, and to report the County Democratic Parties that are not in compliance with these reporting requirements to the State Central Committee.
Duties of the Treasurer:
- To receive and disburse all funds of the Utah State Democratic Party;
- To prepare and present an annual budget for the Utah State Democratic Party on or before the first of February of each year for submission to the State Executive Committee who may amend it prior to submission to the State Central Committee which must approve the budget by the fifteenth day in April of each year;
- To prepare and present all necessary financial reports, as required herein, by Utah State statutes, and the Federal Election Commission;
- To submit a recommendation of a person to review the accounts of the Utah
State Democratic Party to be selected by the State Executive Committee, and to obtain any professional assistance necessary in performance of the financial duties of the office; and, - To authorize the State Chair and State Executive Director as his or her agents for disbursement of funds and for submission of financial reports.